The OGAI collects personal information from you in the following ways:
- Directly from your written input and through interaction with OGAI members of staff.
- Through our website.
- When you subscribe to receiving our emails, event alerts and newsletters.
- Through event registration.
- Automatically through website technologies including tracking online, by web cookies. We do not buy, collect, store or process any data originating from any third parties except where data may originate from a University hosting one of our events.
The OGAI uses your personal information to deliver a range of benefits and services. We retain a record of your personal information in order to provide you with a high quality and consistent service. We will always retain your personal information in accordance with the General Data Protection Regulation (GDPR) and personal data shall be kept for no longer than is necessary for the purposes for which it is being processed.
You can review and make changes to your information and email subscription list preferences at any time in your OGAI account.
Your information will only be accessible by members of the OGAI for the purposes of contacting you with regard to events, or providing you with information that you require, or general communications related to the activities of the OGAI. The OGAI will not share your personal information with any unaffiliated third parties. However, we may share your personal information with other organisations If the law requires.
Any data transferred will be limited to necessity, anonymised where possible and encrypted when transferred. Any sharing of data will be subject to separate Data Processing Agreements (DPAs) with recipients.
The OGAI will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information and require it to perform their job function.
As is common with most websites, we gather certain information automatically. This information may include IP addresses, browser type, Internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date-time stamp, and/or clickstream data to analyse trends and administer the site.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information by emailing
We will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information.
You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences, you can use the ‘opt-out’ or 'unsubscribe' mechanism or other means provided within the communications that you receive from us or by sending an email to email@example.com. You can also update your personal data via your Profile page at any time.
Any comments, complaints or questions concerning this policy or complaints or objections about our use of your personal information should be addressed to firstname.lastname@example.org.